Maintenance: Features*
Equipment configurator
We know that documenting a Computerized Maintenance Management System (CMMS) is no easy task. This is why UpperBee Rental speeds up the integration of new properties by simplifying the equipment documentation process. Instead of completely documenting each piece of equipment found in a building at once, UpperBee Rental includes an easy-to-use tool that allows you to configure and add required equipment according to its type (e.g., 2 elevators, 3 heat pumps, 1 outdoor swimming pool, etc.) by giving you the option of detailing them over time, without ever losing the advantages that arise from the use of the CMMS, which includes, among other things, the creation of equipment lists, systems, maintenance schedules, and being able to link your equipment to contracts, purchase orders, work orders, invoices, and more. Documenting large properties while managing them has never been easier.
Appliance and furniture lists
When renting furnished or partially furnished apartments, it is always a good idea to take an inventory of your furniture before the tenant occupies it. If you do not, you risk a tenant moving out and leaving you with different appliances or furnishings or worse yet without any appliances or furnishings at all. Unfortunately, these sad situations are all too common, leave you with expensive replacement bills and very little chance of getting your money back. For this reason, we designed into UpperBee Rental the capability to can create an inventory list specific to each of your apartments, complete with device models, serial numbers and photos. You can also document the condition, quantity and types of furniture in the same way. Finally, UpperBee Rental allows you to manage your inventory of appliances and replacement furniture, if necessary.
Building maintenance logs
UpperBee simplifies the process to create an equipment list, track modifications, link expenses, and set periodic maintenance reminders.
Recurring or periodic tasks
Control your risks. Schedule and assign maintenance or regulatory compliance tasks to members of your team, including janitors, maintenance staff, building mechanics, managers, etc. and follow in real time the completion of assigned tasks.
Purchase orders
Stay in control of your spending. Constrain your staff to only buy from authorized suppliers. Link your purchase orders with your equipment, contracts or specific service requests in order to automatically link work orders and invoices to your maintenance log, and complete various reports and analyzes.
Assign Employee Task List
Manage your distributed work force of suppliers, employees, doorpersons and cleaners by establishing work schedules and task plans. Access, assign and monitor completion of these task. At the office or on the go with the mobile App.
Manage Physical Inventories
When renting furnished or partially furnished apartments, take inventory of furniture and appliances to ensure nothing goes missing when your tenant moves out. With UpperBee Rental it is easy to create an inventory list specific to each of your apartments, complete with device models, serial numbers and photos. in addition, you can document the condition, quantity and types in the same way.
Parcel deliveries
Inform residents by email or SMS that a package has arrived at the building for them and is awaiting pickup at the front desk. Track package delivery at the building and delivery to the addressee in the building, while maintaining a log of this activity for future reference.
Basic Maintenance Log
Your building is smaller, and you do not need all the bells and whistles of a fully featured Computerized Maintenance Management System (CMMS), do not worry we got you covered. UpperBee Rental’s basic maintenance log is tailor-made to meet the needs of small properties. Just add your equipment, required maintenance and record when maintenance activities are performed, it's that easy.
Advanced Maintenance Log and equipment lists
UpperBee Rental's Computerized Maintenance Management System (CMMS) makes it possible to efficiently inventory a building's mechanical equipment and assign each of them a basic Uniformat II classification code, a location and a zone. Manage your equipment and replacement parts. Detail the components of given equipment (e.g., belts, filters, etc.), its characteristics (e.g., sizes, rating (hp, RPM, Ton(s)), etc.) and define its operating range (i.e., min and max RPM). Group your equipment into systems (i.e., HVAC). Create critical equipment lists. Attach your equipment lists to your technical specifications and contracts to ensure that all your equipment is properly maintained. Link equipment to existing contracts, and much more!
Timestamps
Track employee time: yours, your suppliers, etc. Set alarms to inform you of absences, late arrivals or when someone fails to scan “in” at the required time. UpperBee leverages NFC technology and lets you place NFC tags in your clients’ properties. By using web enabled mobile phones (AndroidTM or iPhoneTM) with NFC capabilities, all onsite personnel can scan “in” and “out” of buildings.
Automated Time Sheets
Using NFC or Barcode technology to track employee activity, UpperBee can produce automated timesheets that can be used for management, oversite, and payroll entry purposes.
* only available to UpperBee Manager users